Personal data processing information clause for counterparties

Information on the processing of personal data (data processing information clause) applicable to counterparties being natural persons, as well as for representatives and attorneys-in-fact of counterparties and persons involved in the execution of contracts for and on behalf of such counterparties.

The controller of your personal data is Lubelski Węgiel “BOGDANKA” Spółka Akcyjna with its registered office in Bogdanka, 21-013 Puchaczów, Tax Reg. No. (NIP) 713-000-57-84, Statistical No. (REGON) 430309210 (hereinafter: the Controller). Any issues relating to personal data processing may be sent by email to the Data Protection Inspector at: ...@lw.com.pl.

Your personal data will be processed for the following purposes:

in order to establish and maintain commercial relations with the Controller’s counterparties (hereinafter: counterparties) on the grounds of legitimate interests pursued by the Controller (legal basis: Article 6(1)(f) of Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016, the so-called General Data Protection Regulation; hereinafter: GDPR);
for personal data of counterparties being natural persons: in order to perform a contract or take actions prior to conclusion of a contract (legal basis: Article 6(1)(b) of the GDPR);
for personal data of representatives and attorneys-in-fact of counterparties as well as persons involved in the execution of contracts for and on behalf of the counterparties: in order to allow the Controller and the counterparty to perform the contract concluded thereby, on the grounds of legitimate interests pursued by the Controller and such third party, i.e. the counterparty (legal basis: Article 6(1)(f) of the GDPR);
in order for the Controller to fulfill its legal duties in connection with performance of a contract, in particular as regards accounting and taxation settlements (legal basis: Article 6(1)(c) of the GDPR);
in order to determine, pursue or defend against claims between the Controller and you, or a counterparty and the Controller, on the grounds of legitimate interests pursued by the Controller (legal basis: Article 6(1)(f) of the GDPR).

For personal data of counterparties being natural persons: Provision of your personal data is voluntary; however, failure to do so will prevent us from fulfilling the above listed purposes of personal data processing.

For personal data of representatives and attorneys-in-fact of counterparties as well as persons involved in the execution of contracts for and on behalf of the counterparties: your personal data, comprising your first and last name, e-mail address, telephone number, job position; and additionally the PESEL individual identification number and/or serial number of your ID card (for attorneys-in-fact) - obtained by the Controller from the counterparty (as a source of the personal data).

Your personal data will not be transferred to a third country within the meaning of the GDPR (outside the territory of the European Economic Area).

The Controller may disclose your personal data to entities providing legal and mail services to the Controller. The Controller may entrust the processing of your personal data to providers of services or products acting on its behalf, in particular entities providing IT, transport and security services to the Controller.

Your personal data will be retained for a period necessary to execute the cooperation venture and/or perform the contract with the counterparty, after which the data will be retained for a period specified by the statute of limitations for claims and criminal acts or for a period required by law, e.g. taxation regulations. The Controller may retain your personal data for a period longer than indicated above only if there is another basis for the processing of your personal data as specified in Article 6(1) GDPR.

You have the right to request:

a) access to your data – within the scope of Article 15 of the GDPR,
b) rectification of your data – within the scope of Article 16 of the GDPR,
c) erasure of your data – within the scope of Article 17 of the GDPR,
d) restriction of the processing – within the scope of Article 18 of the GDPR,
e) transfer of your data – within the scope of Article 20 of the GDPR,
f) as well as the right to object to the processing of your personal data – within the scope of Article 21 of the GDPR.

The rights referred to above may be exercised by indicating your requests and sending them to the Data Protection Officer at the e-mail address: ...@lw.com.pl.
You also have the right to lodge a complaint with the President of the Office for Personal Data Protection, if you feel that the processing of your personal data breaches the provisions of the GDPR.

DATA PROTECTION COMPLIANCE DUTY – VISUAL MONITORING ON THE COMPANY’S PREMISES

The controller of your personal data acquired from the monitoring system is Lubelski Węgiel “BOGDANKA” Spółka Akcyjna with its registered office in Bogdanka, 21-013 Puchaczów, Tax Reg. No. (NIP) 713-000-57-84, Statistical No. (REGON) 430309210 (hereinafter: Controller).
Contact to the Data Protection Officer: ...@lw.com.pl
Personal data in the form of an image acquired through visual monitoring will be processed on the grounds of legitimate interests pursued by the Controller based on Article 6(1)(f) of the GDPR, in order to ensure security, protection of property and maintain confidentiality of information the disclosure of which might expose the Controller to a loss, and also in order to determine, pursue or defend against claims between you and the Controller.

Recipients of recordings from the monitoring will be entities authorized to obtain personal data pursuant to provisions of law as well as processors to which the Controller entrusted data processing pursuant to Article 28 of the GDPR.
Your personal data will not be transferred to a third country within the meaning of the GDPR (outside the territory of the European Economic Area).

The monitoring covers the area of the Controller’s plant and the area around the plant. Visual recordings will be stored by the Controller for a period not exceeding 3 months from the recording date (in principle for 30 days). If visual recordings constitute evidence in a proceeding conducted pursuant to law or the Controller has been notified that they may constitute evidence in a proceeding, the time limit set in the first sentence shall be extended until the proceeding is finally closed in a legally binding manner.
A person recorded by the monitoring system has the right to request: a) access to the content of their data – within the limits of Article 15 of the GDPR; b) erasure – within the limits of Article 17 of the GDPR, c) restriction of processing – within the limits of Article 18 of the GDPR, d) the right to object to the processing of their personal data – within the limits of Article 21 of the GDPR. The rights referred to above may be exercised by indicating your requests and sending them to the Data Protection Officer’s e-mail address: ...@lw.com.pl

A person recorded by the monitoring system has the right to lodge a complaint with the President of the Office for Personal Data Protection, if they feel that the data processing breaches the provisions of the GDPR.